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Steps to add a static recipient:
  1. Click ' Add Static Recipient'.
  2. Enter the recipient's email address.
  3. Click Save.
Add static recipient

Steps to add a dynamic recipient:
  1. Add a question to your form that captures the recipient's email address. The question used can be a Short answer, Multiple choice or Drop down question type.
    Tip: If you want to notify the requestor, enable 'Collect email addresses' in your Google Form settings instead. After enabling this, close and re-open the add-on so the question becomes available to select in Step 2.
  2. Click ' Add Dynamic Recipient' and select the question that asks for the recipient's email address. The question that relates to the requestor's email address is labelled 'Email address'.
  3. Click Save.
Add dynamic recipient

Steps to add a dynamic recipient (that includes other info):
  1. Add a Dropdown or Multiple choice question to your form.
  2. Add options that include the email addresses between < and > symbols. For example, if you need the request sent to a particular department, enter the department name followed by the recipient's email address between < and > symbols. Similarly, you could replace the department name with a person's name. The add-on will detect the < and > symbols and use the email address in between.
  3. Once the question has been added to your Form, within the add-on click ' Add Dynamic Recipient' and select the question that asks for the recipient's email address.
  4. Click Save.
Add dynamic recipient

Steps to add a dynamic recipient look-up table:
  1. Add a question to your form that influences the recipient required. For example, if it is the requestor's Department or Line Manager, add a Drop down or Multiple choice question of all possible Departments or Line Managers. If you have a large number of Line Managers, see Tip #1 below.
  2. Open the spreadsheet that is linked to your form
  3. Create a new sheet (by clicking the + icon in the bottom left corner) and give it a relevant name.
  4. Enter all potential response values (e.g Department names) in column A and associated recipient email addresses in column B.
  5. Within the Recipients tab of the add-on, add a 'dynamic recipient'.
  6. Select the question title that captures the information you entered in column A.
  7. Next to your recipient, click the look-up table icon
  8. Select 'Add look-up table'
  9. Select the sheet that contains the look-up data
  10. Select the column that contains the recipient's email addresses
  11. Close the Recipient look-up table window, then click Save in the main screen.
Add dynamic recipient look-up table
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