How to share files uploaded with recipients
Adding a file upload question can be a convenient way for requestors to add additional information with their request. When you add a file upload question to your form and files are uploaded by the requestor, the add-on will include the link to the files on email notifications. If your recipients need access to these files, you will need to ensure sharing permissions (of the Google Drive folder) are set appropriately.
To access the Google Drive folder:
- Open your Google Form
- Click the Responses tab
- Locate the question(s) that asks the user to upload a file
- Click the View Folder link
- This will open up the folder where files uploaded are stored
Once you have located the folder, share access to the folder by following the steps on Google's support page. You may share the folder with specific people, anyone with access to the link, or a group of specific people. Set a permission level that you are comfortable with. Note, Google also recently released the ability for users to use target audiences so you can link-share now with a specific group of users.
Once you have updated the permissions, new files uploaded to your form from that point forward will inherit the same sharing permissions as you set for the folder.
If you have multiple file upload questions in your form, you will need to perform the above steps for each folder.